SPSO Policies

This page contains SPSO handbooks. Information below each link tells you the contents for each handbook.

Please contact us to request these documents in another format.

Information Governance (PDF 1.4MB) 

1. Records Management Plan
2. Records Management Policy
3. Business Classification Scheme
4. File Management Guidance
5. Retention and Disposal Policy
6. Information Sharing Policy
7. Information Sharing - eRDM Connect
8. Records Management and Security Guidance: sharing information off-network and out-of-office
9. Clear Desk and Screen Policy
10. Protective Marking System
11. Complying with Information Legislation
12. Data Protection Policy and Procedure
13. Data Protection Impact assessments:  process and supplementary guidance
14. Protocol for data security incidents 
15. SPSO Covert recording policy

Governance (PDF, 426KB)

1. Governance Overview
2. Scheme of Internal Control
3. Governance Reporting Arrangements 
4. Scheme of Delegation - available on our website (PDF, 187KB)
5. Code of Professional Conduct (incorporating the Register of Interests)
6. Whistleblowing Policy
7. Anti-Fraud Policy
8. Anti-Bribery and Anti-Corruption Policy (incorporating Gifts and Hospitality)
9. Incident Reporting

Risk Management (PDF, 203KB)

1. Risk Management and Incident Reporting Policy

Finance (PDF, 487KB)

1. Travel and Expenses Policy
2. Gifts and Hospitality
3. Procurement Policy
4. Procurement Procedure
5. Finance Processing Procedures
6. Finance Policy on Fixed Assets

Business Continuity Plan (PDF, 651KB)